AP statuses and recommended actions

The table below describes the AP statuses that you’ll see at the end of a transaction response. These codes help you determine any actions to take as a result of a transaction.

{
  ...,
  ],
  "messages": [],
  "apStatusCode": "AccruedUndercharge",
  "apStatus": "Accrued - Pay bill and accrue undercharge variance"
}


apStatusCode	apStatus	Category	Recommended action
`AccruedShortPayItemsMatch`	`Accrued - No variance, pay for items and accrue all tax`	Accrued	ERP to pay the bill without vendor charged tax. Accrue the full use tax (the `totalTax` field in the AvaTax response).
`AccruedShortPayItemsOvercharge`	`Accrued - Pay for items and accrue all tax`	Accrued	ERP to pay the bill without vendor charged tax. Accrue the full use tax (the `totalTax` field in the AvaTax response).
`AccruedShortPayItemsUndercharge`	`Accrued - Pay for items and accrue all tax`	Accrued	ERP to pay the bill without vendor charged tax. Accrue the full use tax (the `totalTax` field in the AvaTax response).
`AccruedUndercharge`	`Accrued - Pay bill and accrue undercharge variance`	Accrued	ERP receives the consumer use tax variance to be accrued in the `totalTax` field in the AvaTax response. ERP to accrue the consumer use variance. (Credit the tax liability GL; debit the item cost.)
`AccruedVendor`	`Accrued - Use tax variance is always accrued without review for the vendor`	Accrued	ERP receives the consumer use tax variance to be accrued in the `totalTax` field in the AvaTax response. ERP to accrue the consumer use variance. (Credit the tax liability GL; debit the item cost.)
`NeedReviewMatch`	`Needs review - No variance`	Needs review	ERP to pay the bill as it is. There’s no accrual.
`NeedReviewOvercharge`	`Needs review - Overcharged`	Needs review	ERP decides what to do with the bill.
`NeedReviewUndercharge`	`Needs review - Undercharged`	Needs review	If the user changes the status to "accrued" in AvaTax, then the user must post the accrual adjustment in ERP manually. Or, the ERP can build a reconciliation using a GetTransaction API and optionally chose to automate the adjustment posting as well.
`NeedReviewVendor`	`Needs Review - This vendor is always marked for review`	Needs review	If the user changes the status to "accrued" in AvaTax, then the user must post the accrual adjustment in ERP manually. Or, the ERP can build a reconciliation using a GetTransaction API and optionally chose to automate the adjustment posting as well.
`NoAccrualAmountThresholdNotMet`	`Ignored - Amount threshold not met`	No accrual	ERP to pay the bill as it is. There’s no accrual.
`NoAccrualExemptedCostCenter`	`Ignored - Cost center exempted from tax`	No accrual	ERP to pay the bill as it is. There’s no accrual.
`NoAccrualExemptedGLAccount`	`Ignored - GL Account exempted from tax`	No accrual	ERP to pay the bill as it is. There’s no accrual.
`NoAccrualExemptedItem`	`Ignored - Item exempted from tax`	No accrual	ERP to pay the bill as it is. There’s no accrual.
`NoAccrualExemptedVendor`	`Ignored - This vendor is always exempted`	No accrual	ERP to pay the bill as it is. There’s no accrual.
`NoAccrualMatch`	`Ignored - No variance pay as billed`	No accrual	ERP to pay the bill as it is. There’s no accrual.
`NoAccrualOvercharge`	`Ignored - Overcharged pay as billed`	No accrual	ERP to pay the bill as it is. There’s no accrual.
`NoAccrualTrustedVendor`	`Ignored - Use trusted vendor calculation`	No accrual	ERP to pay the bill as it is. There’s no accrual.
`NoAccrualUndercharge`	`Ignored - Undercharged pay as billed`	No accrual	ERP to pay the bill as it is. There’s no accrual.
`NoAccrualRejectMatch`	`Ignored - No variance, reject transaction`	No accrual	ERP to reject the bill.
`NoAccrualRejectOvercharge`	`Ignored - Reject overcharged transaction`	No accrual	ERP to reject the bill.
`NoAccrualRejectUndercharge`	`Rejected the transaction - Undercharged`	No accrual	ERP to reject the bill.
`NoAccrualShortPayAvalaraCalculated`	`Ignored - Overcharged, pay Avalara’s calculated tax`	No accrual	ERP to pay the bill with sales tax calculated by Avalara (based on the `totalTaxCalculated` field in the AvaTax response).
`PendingAccrualUndercharge`	`Pending - Undercharge transaction not posted yet`	Pending	ERP to post the transaction (commit in AvaTax) and accrual.
`PendingAccrualVendor`	`Pending - Vendor is marked for accrual but the transaction not posted yet`	Pending	ERP to post the transaction (commit in AvaTax) and accrual.